Manager, Administration & Facilities (Fort Lauderdale, Florida)

Job Title:      Manager, Administration & Facilities

Hours:          Part-time (20-30 hours per week) – flexible

Location:      Fort Lauderdale, FL – USA / in-office (not remote/hybrid)

Reports to:   Chief Operating Officer

Description of Role and Responsibilities
  • Oversee general office operations and liaise with the landlord and other facility management vendors to ensure that the office is operating smoothly
  • Provide administrative support to executive team, including scheduling group meetings, maintaining calendars, research, and preparing reports, presentations and correspondence
  • Manage contract and price negotiations with office vendors and service providers
  • Assist in planning and managing company meetings, conferences and events
  • Coordinate domestic and international travel for team members through the company’s travel agency
  • Order and manage office supplies and furnishings, including management of accounts with various vendors
  • Identify opportunities for process and office management improvements, and assist in designing and implementing new systems
  • Maintain log of all office equipment and IT peripherals and assist COO in managing and maintaining IT infrastructure
  • Assist in the onboarding process for new hires
  • Maintain company travel and vacation/PTO calendars
  • Manage the G&A office budget, ensure accurate and timely reporting
  • Manage branding, social media and other PR initiatives
Qualifications
  • Three years’ (or more) previous experience as an office manager and/or executive assistant
  • Strong computer skills, including proficiency in Microsoft Word, Excel, Outlook and PowerPoint
  • Attention to detail and organization skills
  • Time management skills; ability to multi-task and problem solve
  • Excellent written and verbal communication skills
  • Experience with corporate social media and branding preferred 

Interested and qualified candidates should submit their resume to HR@zacap.aero

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